Minutes October 2018
Middle Rasen Parish Council
Minutes of the Meeting of the Parish Council on 16/10/18
Present:- Mr M Stamp (Chairman), Mr D Pattison, Mrs S Smith, Mrs G Dennis, Mr P Dawson,
Mr J Padley and Mr T Smith
Also Present: Mrs J Trotter (Clerk)
Visitors:- None.
1) Apologies for Absence:- Cllr M O’Connor (Ill), Cllr J Ranby (Ill), LCC Clllr L Strange
It was proposed by Cllr Stamp, seconded by Cllr Dennis and
Resolved: To accept apologies as listed above.
2) To receive declarations of interest in accordance with the 2011 Localism Act:- None.
3) Notes of last meeting on 18th September 2018, to be approved as minutes:-
The minutes were signed as a true record.
It was proposed by Cllr Dawson seconded by Cllr Pattison and
Resolved: That the minutes be signed as a true record.
Cllr Padley arrived at the meeting – 7.35pm
4) Chair and Council’s Comments:-
Cllr Stamp commented that both Stockmoor Lane and North Street have a large number of potholes. It was agreed that the North Street potholes have been caused by excessive traffic.
Cllr Dawson commented that further correspondence should be sent to the LCC project team regarding the gateman who are ignoring HGV’s using the parish cut through – Clerk to contact the LCC project team.
Cllr Dawson confirmed that the contractors are still using the Village Hall car park.
5) Reports from District and County Councillors:-
WLDC:
• Attendance at C&I committee – informative session informing Cllrs that the police force personnel reduction is pre-1991 levels.
• Attendance at Prosperous Committee to be held in October – confirmation given that the 12 month review of car parking charges in Market Rasen will be discussed. Likely that any decision will be referred to a further WLDC committee prior to a final decision.
6) Crime
E-mails read out from PCSO Team re traffic using parish and theft and damage to “community policeman cut out”.
7) Clerks Report on Matters Outstanding:-
All matters from September meeting resolved.
8) Planning:-
138415 - Land adj Stocks Cottage, Church Street, Middle Rasen, LN8 3TR
Planning application to erect 1no. dwelling-amendment to 137111
No comment – the Council were of the opinion that this is a further flawed application given their views on the original application.
138387 - Gig Cottage, Gainsborough Road, Middle Rasen, Market Rasen, LN8 3JU
Outline planning application for residential development with all matters reserved
The council are unable to make an informed decision given the insufficient information provided by the applicant – furthermore the Council referred to previous applications which have been refused in the immediate locality. The Council consider this application akin to a “fishing expedition”.
138473 – The Knottage, Gainsborough Road, Middle Rasen, Market Rasen, LN3 3JU
Erect a conservatory.
No objections.
Permission Granted:
138262 - Moorby Fields, Skinners Lane, Middle Rasen, Market Rasen, LN8 3JD
Planning application for extension of existing general purpose agricultural building
138227 - The Farmhouse, Church Street, Middle Rasen, Market Rasen, LN8 3TR
Planning application to remove conservatory, erect single storey rear and side extension, convert the garage and erect detached car port
9) Correspondence:-
E-mail from Parishioner
WLDC – Review of Polling Districts and Places, Councillor E-brief
LCC – Winter Self-Help and Mutual Aid
E-mail from Gala Committee with regard to LCC Compensation Claim
WLDC – CIL Payment e-mail
EMCLH – Briefings information
10) Finance and Accounts for Payment
Invoices:- Green Grass Contracting – Grass Cutting £ 77.50
Lincolnshire Landscapes – Grass Cutting £550.00
SR Thompson – Pest Control £140.00
Community Spirit – Grant Application £250.00
Salaries £509.84
It was proposed by Cllr Stamp, seconded by Cllr Dawson and
Resolved: All Invoices were passed for payment and Quarter 2 reconciliation approved.
11) Reports from Meetings
Cllr Dennis reported on the meeting with LCC Councillor Strange and the flood alleviation scheme project co-ordinator. The Council discussed the signage and the speed of the traffic.
Cllr Dennis has met with the Peace Day co-ordinator, and outlined the proposals for the day to be held on 19th July 2019. The church will be approached to hold a service (10.45am) around the graves of the solders in the churchyard and then refreshments to be served alongside displays of information in the Church Hall.
12) To discuss and resolve on outstanding maintenance costs following Parish Asset Inspection
AC Gibson:- Burial Ground – Gate re-alignment – quote not received to date.
Parish Chairman has spoken with the contractor regarding outstanding issues. New noticeboard to erected in The Brambles, and post removed from The Furlongs. The damaged noticeboard will be re-glazed in preparation to be erected elsewhere.
13) To review Budget 2018-19 and proposed 2019-20
The Clerk outlined the financial position to date in 18-19 and drew the Council’s attention to overspends to date. After discussions, the Council were agreeable to the Clerk’s recommendation to defer 2019-20 budget decisions to next meeting to ascertain future contracting costs.
It was proposed by Cllr Stamp, seconded by Cllr Dennis and
Resolved: 19-20 budget decisions to be deferred to November meeting in line with discussions.
14) To consider parish bulb planting and approve expenditure as necessary
After discussion, the Council were of the opinion to spread bone meal over areas where bulbs were planted over the last two years – 20 kilos. Variety of daffodil bulbs to be purchased up to £100.00 and be planted around the gas mound and opposite Old Gallamore Lane junction.
It was proposed by Cllr Dennis, seconded by Cllr Pattison and
Resolved: That bone meal (20 kilo) be purchased and a variety of daffodil bulbs (up to £100.00).
15) To discuss and resolve on renewal of pest control contract
6 month contract to be continued.
It was proposed by Cllr P Dawson, seconded by Cllr G Dennis and
Resolved: To continue with 6 month contract.
16) To discuss and resolve on decision to join the LCC Parish Agreement Scheme 2019-20
After brief discussion, Councillors were in agreement that they would not join the scheme in 2019-20.
It was proposed by Cllr Dawson , seconded by Cllr G Dennis and
Resolved: That Council would inform LCC Highways that they would not join the scheme in 2019-20.
17) To discuss and resolve on new site for Council Noticeboard
Clerk informed the Council of the views of the Highways Officer, having consulted the department following the choices of locations identified at the last meeting.
It was proposed by Cllr Dawson, seconded by Cllr Dennis and
Resolved: Item to be deferred to November in order that Clerk can consult with Highways Officer following the completion of flood alleviation scheme.
18) To discuss and resolve amenity grass cutting decisions
Discussion ensued with regard to the contractor’s cutting schedule for the playing field, Council expectations and type of mower to be utilised (ideally gang mower). The Council were of the opinion that Woodhill be added to the schedule (to mow the grass between the hedge and footpath).
It was proposed by Cllr Dennis, seconded by Cllr Stamp and
Resolved: That the Clerk run a Best Value Review of grass cutting contact to include both the current contractors and third local contractor, and ascertain quotes for an annual grass cutting and also for a fixed contract of 2 years. Decision to be taken on grass cutting at November meeting to further enable prudent budgeting.
19) Items for next meeting
To discuss and resolve on outstanding maintenance costs following Parish Asset Inspection
To discuss and resolve on grass cutting contractors for 19-20/20-21
To discuss and resolve on proposed budget for 2019-20 and precept for 2019-20
To discuss and resolve on new site for Council Noticeboard
20) To discuss and resolve moving into closed session (if resolution is passed, press and public
will be asked to leave at this point)
It was proposed by Cllr T Smith, seconded by Cllr D Pattison and
Resolved: To move into closed session.
21) To discuss and resolve on Staffing Matters
The clerk reported on the latest information from NALC regarding the latest publication of Clerks pay scales.
It was proposed by Cllr M Stamp, seconded by Cllr D Dennis and
Resolved: That the Council adopt the new pay scales in line with NALC recommendation, and that Clerk be remunerated at appropriate level from April 2018 in line with guidance.
There being no other business the meeting closed at 8.58pm.
Date……………………….….....…. Signed…………………………………………………………………… (Chairman)