Minutes November 2018
Middle Rasen Parish Council
Minutes of the Meeting of the Parish Council on 20/11/18
Present:- Mr M Stamp (Chairman), Mr D Pattison, Mrs S Smith, Mrs G Dennis, Mrs J Ranby,
Mr P Dawson, Mr M O’Connor, Mr J Padley and Mr T Smith
Also Present: Mrs J Trotter (Clerk)
Visitors:- Cllr L Strange.
1) Apologies for Absence:- None.
2) To receive declarations of interest in accordance with the 2011 Localism Act:-
Cllr P Dawson – Item 14.
Resolved: To accept declaration as stated above.
3) Notes of last meeting on 16th October 2018, to be approved as minutes:-
The minutes were signed as a true record.
Resolved: That notes be approved as minutes.
4) Chair and Council’s Comments:-
• Fly tipping issue in layby on A46 – Clerk to contact WLDC.
• Thanks were given to Cllr Pattison for PC representation at Remembrance Service.
• Cllr Dawson asked if planning has been passed on A46 Lincoln Lane?
Confirmation that whilst Clerk had not had official e-mail from WLDC – it had been agreed with conditions and these were read to Council from WLDC website.
• Cllr Ranby commented that a parishioner has asked why planning is still being refused due to flooding issues within the parish given that a big flood prevention scheme was incorporated onto the Golf Course side of Market Rasen?
Cllr Strange gave his comments on the matter. Cllrs discussed the parish planning applications that have been refused due to flooding concerns, and the seeming lack of concern regarding flooding when permission was granted for the large development on Caistor Road last year.
• Cllr Dennis reported that the EA had been in the parish re-mapping flood plains and confirmed that Brimmer Beck is not protected by flood alleviation scheme in Market Rasen, just the River Rase. Cllr Pattison reported that there has been machinery in the beck early this week.
• A Councillor stated that a parishioner has complained about the small tyre signs located on A631 in strategic places – Clerk to contact Highways to ask have the signs removed.
• A Councillor stated that a parishioner has complained about lack of visibility from Mill Lane due to parking on the pavement outside the garage – a discussion ensued as to the danger of such parking. Clerk to contact local PCSO team.
• Cllr Dennis commented that a parishioner has stated that an article should be placed in the community magazine with regard to the efforts of the Parish Council to alleviate the traffic problems following the flood alleviation scheme – Clerk to include in next “PC news”.
5) Reports from District and County Councillors:-
LCC Councillor Report:-
• Cllr Strange gave his views with regard to the traffic management issues following Council comments in Item 4. He confirmed that he had liaised with both the project team and policing team in order to have better signage and speeding controls implemented. He stated that he is aware that businesses have been affected by the road closure.
In summary, the project whilst not without issues, was completed on time and has been considered a success by the project team.
Cllr Dawson spoke eloquently regarding the Council’s frustration regarding the traffic management during the scheme – given that the Council themselves had pointed out the issues in the planning meeting with the project team. Cllr Padley also spoke with regard to the issues with public transport.
Cllr Strange recommended that the Clerk write to Steve Willis outlining the Councils traffic management frustrations and concerns with regard to the scheme.
WLDC Councillor Report:-
• Road Investment at Bishop Bridge highlighted for next year.
• Petition to WLDC re swimming pool.
• C&I committee attended.
• Leisure Centre planning application opened today and likely to go to committee before purdah.
6) Crime
No reports from PCSO Team. Cllrs reported that a vehicle has been stolen from the garage in the parish.
7) Clerks Report on Matters Outstanding:-
Contractor chased for quote for Item 13.
Pest control contract renewed.
The Chairman thanked the Clerk for her hard work during the flood alleviation scheme.
8) Planning:-
138355 – 31 The Furlongs, Market Rasen, Lincs, LN8 3DF
Planning application for proposed conservatory to rear of existing dwelling.
No objections.
138521 – Land Adj Corrie Cottage, Gainsborough Road, Middle Rasen, Lincs, LN8 3JU
Planning application to erect 2no detached dwellings
The Council have no observations on this application given that planning permission has been previously granted and amended multiple times.
138573 – Land adj Springbeck Cottage, North Street, Middle Rasen, Lincs, LN8 3TS
Planning application for change of use and conversion of workshop to 1 no bed dwelling
The Council have no objections to the conversion of the workshop – however have significant objection with regard to the unsuitable cladding materials which would not be in keeping with the street view or local context, and the wider character of the area.
Councillors asked WLDC Councillor if any further information had been provided on a previous planning application – none to date as far as WLDC Councillor was aware.
The clerk confirmed that the notification for the Leisure Centre planning application had been sent, but received too late to bring to the meeting. This will be considered at the December meeting.
Permission Granted:
138327 – 11 Hoe Drive, Middle Rasen, LN8 3DJ
Planning application for two storey side extension with wider front porch
9) Correspondence:-
LCC – Highways – Pothole repair information, Grit Bin Request Information, Admissions Consultation
CAFA E-mail
WLDC – CIL Guidance, LEP Project Pipeline Ideas Call, Agenda, Councillor E-brief
LALC – Plunkett Information, Emergency Planning Communication, War Memorial Grant Funding Information, Safeguarding Training information
Letter from Parishioner re flood alleviation scheme
British Red Cross – First Aid information
Clerks & Councils Direct Magazine
10) Finance and Accounts for Payment
Income:-
Burial Fees £150.00
WLDC – CIL Payment £480.94
Invoices:-
Anglian Water - Burial Ground £ 12.93
Green Grass Contracting – Grass Cutting £ 43.20
Lincolnshire Landscapes – Grass Cutting £550.00
C M Robinson - Repairs £ 96.00
Mr M Stamp – Bulbs £104.99
Royal British Legion Appeal – Poppy Wreath £ 50.00
HM Revenue & Customs £ 41.80
Salaries £530.70
Resolved: All Invoices were passed for payment
11) Reports from Meetings
None. Cllr Pattison to attend A46 RSP meeting – 21/11/18.
12) To discuss and resolve on donation to Poppy Appeal
£50.00.
It was proposed by Cllr P Dawson, seconded by Cllr S Smith and
Resolved: That a donation be made in the sum of £50.00 (wreath cost - £17.00).
13) To discuss and resolve on outstanding maintenance costs following Parish Asset Inspection
Gate re-alignment – Burial Ground – A Gibson - £40.00 +VAT.
It was proposed by Cllr M Stamp, seconded by Cllr P Dawson and
Resolved: That the quote is accepted as above.
14) To discuss and resolve on grass cutting contractors for 19-20/20-21
Comparison document was discussed. Comments from contractors also discussed. Clerk to discuss the location of issues with contractor and check the signs.
Areas 1 & 2 - Lincolnshire Landscapes – £5130.00
Proposed by Cllr D Pattison, seconded by Cllr J Padley
Area 3 - Green Grass - £50 per cut.
(Additional cuts may be required by Council – Clerk to add to contractual details).
Proposed by Cllr S Stamp, seconded by Cllr S Smith and
Resolved: That contracts be awarded as outlined above.
15) To discuss and resolve on proposed budget for 2019-20 and precept for 2019-20
£18,000.00 – Clerk to review budget in line with grass contracting discussions and re-present at January meeting.
It was proposed by Cllr P Dawson, seconded by Cllr D Pattison and
Resolved: To submit estimate of £18,000.00 with intention of review in January 2019 meeting prior to formal submission.
16) To discuss and resolve on new site for Council Noticeboard
Wilkinson Drive/A631 junction.
It was proposed by Cllr D Pattison, seconded by Cllr J Ranby and
Resolved: Noticeboard to be re-located to junction of A631 and Wilkinson Drive on proposed site as agreed by Highways. Clerk to complete appropriate forms for Highways Department.
17) Items for next meeting
To discuss and resolve on decisions regarding spending of CIL monies
To discuss and resolve on decisions regarding publication of Council Information on Websites
There being no other business the meeting closed at 9.20pm.
Date……………….....…. Signed…………………………………… (Chairman)