Minutes 2019

Middle Rasen Parish Council

Minutes of the Meeting of the Parish Council on 17/12/19

Present:- Mr M Stamp (Chairman), Mr D Pattison, Mrs G Dennis, Mrs J Ranby, Mr P Dawson,

Mr M O’Connor, Mr J Padley, Mr T Smith

Also Present: Mrs J Trotter (Clerk)

Visitors:- Cllr S Bunney

1) Apologies for Absence:- Cllr L Strange (Illness) – who had asked the Clerk to pass on best wishes for the festive period and Cllr Mr J Oxley.

Resolved: To accept apologies as listed above.

2) To receive declarations of interest in accordance with the 2011 Localism Act:- Cllr T Smith – Item 9.

3) Notes of last meeting on 19th November 2019, to be approved as minutes:-

The minutes were signed as a true record.

Resolved: That the minutes be signed as a true record.

4) Chair and Council’s Comments:-

• Cllr Stamp reported that the majority of potholes have been repaired on Stockmoor Lane.

• Streetlight repairs outstanding:

Middle Light of Footpath

Dovecote – Lampost No 3

Walesby Road – No 2 & 5

Waterloo Street – No 12

• Cllr P Dawson reported that a new lamp post has been fitted on Mill Lane.

• Cllr Dawson stated that he was disappointed to the response from Highways with regard to 90 day repair. The Clerk reported on actions outlined by the Highways Officer following intervention from Cllr Strange. The matter has been referred to the asset team.

• Cllr Stamp thanked Cllr Pattinson for laying the wreath at the Remembrance Service on the Council’s behalf.

5) Reports from District and County Councillors:-

WLDC:

Cllr Bunney reported as follows:

• New parish charter to be disseminated to Parish Councils in 2020 which they will be asking Parish Councils to consider adopting. This charter will promote closer working relations between the tiers of local government.

• Regular meetings between parish/town and WLDC are planned for 2020.

• New Chief Executive appointed with effect from 18/12/19 – Ian Knowles.

• Report on findings following the November Parish Council meeting into the flooding issues on the proposed development on Caistor Road.

• New Assistant Director for planning for WLDC appointed.

• WLDC have a fund available to parishioners whose homes may have been flooded recently. A discussion ensued as to criteria, and it was agreed that Cllr Bunney would approach a resident who may be entitled to claim.

Cllr Bunney expressed views with regard to road repairs experienced by MRTC.

6) Crime and Vandalism:- None reported.

7) Clerks Report on Matters Outstanding:-

• Reporting of streetlights carried out.

• Letter to WLDC regarding planning submitted – response received.

• Further correspondence to Highways regarding flooding submitted.

• Correspondence sent to H Bourne & Sons regarding leaking drainage pipe – response received.

8) Planning:-

140353 - Land adj Rosslyn, Church Street, Middle Rasen, LN8 3TR

Planning application for the erection of 7no. dwellings - variation of conditions 10 and 14 of planning permission 140353 granted 15th November 2019 - amendments to the internal layout and external features to some plots. No comment.

Permission Granted:

139996 – Lemon Tree House, Old Gallamore Lane, Middle Rasen

Planning application for the addition of a garage to the carport.

9) Correspondence:-

LALC – Clustering Collaboration Project Summary, LALC News

WLDC – Complaint Response

Correspondence from Developer

Poppy Appeal Receipt

Letter from a parishioner

LCC Newsletter, Admissions Arrangements Consultation

LCC Councillor E-mail regarding A46 speed limit decision

DMMO – Planning Inspectorate submission for information

10) Finance and Accounts for Payment

Invoices:- Lincolnshire Landscapes – Grass Cutting £370.00

Salaries £729.00

Resolved: All Invoices were passed for payment.

11) Reports from Meetings

Cllr Dennis reported that she had attended the public inquiry regarding the DMMO and outlined the attendees and the process undertaken. The inspector took evidence/comments from all parties including the counter proposal. Inspector reviewed the site at lunchtime. Summary of lawyer was put in the correspondence bag for Councillor reference. No decision date was given.

Cllr Pattison attended the Carol Service and undertook the reading, and thanked the Church for their hospitality.

12) To review Disciplinary and Grievance Policy & Procedures

It was agreed to adopt the latest version released by NALC.

It was proposed by Cllr P Dawson, seconded by Cllr T Smith and

Resolved: To adopt the updated NALC policy and procedures.

13) To discuss and resolve on Burial Gates repair

AG and GC Gibson - £265 + VAT.

Chair raised additional works to block the gap between fence and gates. If necessary, a further quote for additional works to be considered at next meeting.

It was proposed by Cllr P Dawson, seconded by Cllr G Dennis and

Resolved: To accept quote from AG and GC Gibson - £265 + VAT, with Cllr Stamp approaching contractor to include additional works to fill in gap between fence and gate post.

14) To discuss flooding issues in the Parish

Given the response from Highways, the Council were in agreement that they were disappointed with the 90 day works order – and that they have concerns that works may be delayed due to changes in LCC contractor at the beginning of the financial year.

Resolved: That Clerk will write to Highways to express concern regarding 90 day work order for repairs.

15) To discuss street cleaning issues

The Council discussed the issues with leaves and debris on the pavement and road edges. Cllr Smith reported that it is his understanding that the street cleaning is on a request only basis with a minimal programme in place. There is also an issue with areas where parked cars line the roads.

It was proposed by Cllr P Dawson, seconded by Cllr D Pattison and

Resolved: That the Parish Clerk contact WLDC and request street cleaning once a month. Clerk to place a notice in Community Spirit Magazine to ask parishioners to park off road on days when street cleaning is undertaken.

16) Items for next meeting

To ratify precept for 20/21

The Chair thanked Councillors for their attendance over the year, and wished the Council and Parishioners a restful Christmas and prosperous New Year.

There being no other business the meeting closed at 8.18pm.

Date……………….....…. Signed…………………………………… (Chairman)