Minutes 2019

Middle Rasen Parish Council

Minutes of the Meeting of the Parish Council on 20/8/19

Present:- Mr M Stamp (Chairman), Mr D Pattison, Mrs G Dennis, Mrs J Ranby,

Mr M O’Connor, Mr J Padley, and Mr T Smith

Also Present: Mrs J Trotter (Clerk)

Visitors:- 15 members of the public and Cllr S Bunney

Public Forum:

A member of the public raised information and questions regarding the new development on Caistor Road, with specific reference to sewage, highways and funding issues.

A member of the public (on behalf of other attendees) made an impassioned speech with regard to climate change and asked the Council to consider the following:

1. Declare a climate emergency

2. Call upon WLDC to declare a climate emergency

3. Support the member of the public who wishes to form a group to inform members of the parish about climate change and how the community can prepare for the future.

1) Apologies for Absence:- Cllr P Dawson, Cllr J Oxley and Cllr L Strange

Resolved: To accept apologies from the above Councillors.

2) To receive declarations of interest in accordance with the 2011 Localism Act:- None.

Standing orders were suspended in order for 2 further members of the public to address the Council with regard to planning application 139649, given that they had not had chance to speak during the allotted time. Standing orders were then resumed.

3) Notes of last meeting on 16th July 2019, to be approved as minutes:-

Resolved: That the minutes be signed as a true record by the Chair.

4) Chair and Council’s Comments:-

Cllr O’Connor reported that the entrance to Dovecote and Stockmoor Lane/Manor Drive was flooded during heavy rains. Clerk to contact Highways to ask to have the pipes jetted.

Cllr O’Connor asked if the kissing gate could be removed on the Nags Head field path.

5) Reports from District and County Councillors:-

WLDC - Cllr Bunney highlighted issues already brought to Council’s attention.

LCC – Cllr Strange had not sent a report in his absence.

7) Clerks Report on Matters Outstanding:-

Highways matters reported

Reply received re bridleway

No reply as yet re post from Countryside Officer

PC printer broken – new one purchased (£130 + VAT)

Chq for WLDC to be cancelled and new cheque issue due to wrong payment information on invoice.

New mandate form to be signed by signatories following correspondence with Bank.

8) Planning:-

139649 – North Moor Farm, Caistor Road, Middle Rasen, LN8 3JF

Planning application to remove farrowing houses, a lairage, 2no. nursery accommodation buildings, 2no. slurry stores, 8no. feed bins, electricity substation and farm track to adjoin the A1103.

The Council object to the application on the following grounds:

a) The application is contrary to LP12 as the road infrastructure cannot cope with the additional HGV loads entering and exiting onto a sixty mile an hour road where a recent fatal accident occurred.

b) The application is contrary to LP17 as the expansion of the site will adversely affect the views into and out of the site by undermining the character of the area.

c) Contrary to LP26 – amenity considerations – subsections S & R.

d) The application is contrary to LP55 subsection F of a scale appropriate to the location due to the road being inappropriate for the level of HGV traffic, and also due to the prevailing wind the likely odor impact on local residents.

139544 – Land adjacent Gig Cottage, Gainsborough Road, Middle Rasen, LN8 3JU

Application for approval of reserved matters, considering appearance and landscaping.

The Council have no comment to make on this application.

Permission Granted:

139403- Ingledene, Gallamore Lane, Middle Rasen, LN8 3UB

Planning application for change of use of land to form residential curtilage and to retain additional work to existing brick barns.

9) Correspondence:-

LCC – Temporary Footpath Closure, Bridleway 514 reply, Copy of Notice for Order 20

LALC – AGM notification, County Committee Nomination

LCC Councillor E-brief

Planning Inspectorate – DMMO – Statement of Case

10) Finance and Accounts for Payment

Income: Middle Rasen PCC – Clock Service £ 60.00

Invoices:- Green Grass Contracting – Grass Cutting £ 86.40

Lincolnshire Landscapes – Grass Cutting £595.00

Information Commissioner - GDPR £ 40.00

West Lindsey District Council – Election Expenses £187.63

Salaries £458.72

PWLB – Loan Repayment (DD) £690.65

The Clerk informed the Council that a further mandate form had been sent to the Clerk for signatories to be added, and the Clerk gave an explanation of sections to be completed.

Resolved: All Invoices were passed for payment and the bank mandate form was signed by necessary parties.

11) Reports from Meetings

Chair and Clerk had met and reviewed the parish on a walk around. Mr Robinson to be asked to quote, and be brought to next meeting.

12) To discuss and resolve on amendments to Grants Policy and Form

The Council discussed the rationale for amending the form. It was proposed that if grant applications are over £100, a bank statement must be provided and the policy be amended to include a written report be provided for applications over £100.00. Clerk to amend the form and policy.

It was proposed by Cllr D Pattison, seconded by Cllr M Stamp and

Resolved:

13) To discussion and resolve on grant application from Horticultural Society

£200.00.

It was proposed by Cllr D Pattison, seconded by Cllr J Ranby and

Resolved: To approve grant application.

14) To review Council Policies:

a) Equal Opportunities: Confirmed that this policy has not been updated since last review.

b) Safeguarding: Confirmed that this policy has not been updated since last review.

c) Financial Regulations: Clerk outlined updates to regulations and confirmed that agreed spending limits had been applied to policy.

It was proposed by Cllr D Pattison, seconded by Cllr M Stamp and

Resolved: That Policies be accepted as presented and uploaded as necessary to Council website.

15) Discussion of encroachment of overgrown Hedging

Resolved: That clerk write to identified property owners, and Highways Officer re Post Office hedge.

16) To discuss and resolve on burial request

The Clerk outlined the request for a cremation tablet to be placed on a burial plot.

It was proposed by Cllr T Smith, seconded by Cllr D Pattison and

Resolved: That given the location of the plot, that the request be approved, with no precedent set.

16) To discuss and resolve on winter maintenance contractors

Green Grass Contracting - £30.00 ph.

It was proposed by Cllr M’Connor, seconded by Cllr G Dennis and

Resolved: Winter maintenance contract be awarded to Green Grass Contracting on terms discussed.

17) Items for next meeting

To discuss and resolve on the purchase of a seat for Ernie’s Garden

To discuss and resolve on the use of Internet Banking

To discuss and resolve on update to PC Computer (£70.00)

To discuss and resolve on Burial Regulations and Fees

To discuss and resolve on maintenance repairs to benches

To discuss and resolve on quote for repair/removal of field gate for Nag’s Head footpath.

There being no other business the meeting closed at 8.50pm.

Date……………….....…. Signed…………………………………… (Chairman)