16 July 2019
Middle Rasen Parish Council
Minutes of the Meeting of the Parish Council on 16/07/19
Present:- Mr M Stamp (Chairman), Mr D Pattison, Mr J Oxley, Mrs G Dennis, Mrs J Ranby,
Mr P Dawson, Mr M O’Connor, and Mr J Padley
Also Present: Mrs J Trotter (Clerk)
Visitors:- Cllr L Strange
The Chairman welcomed the new Councillor and Cllr Strange.
1) Apologies for Absence:- Cllr C McCartney, Cllr J McNeill and Cllr S Bunney (WLDC Meeting)
Resolved: To accept apologies above.
2) To receive declarations of interest in accordance with the 2011 Localism Act:- None.
3) Notes of last meeting on 18th June 2019, to be approved as minutes:-
The minutes were signed as a true record.
Resolved: That the minutes be signed as a true record.
4) Chair and Council’s Comments:-
Chair commented that the grass looks tidy where the contractor has cut.
Cllr Dawson reported the weed spraying contractors have attended the parish, and Councillors were agreed that if this had been undertaken earlier there would be have been less issue with blocked drains, and unsightly dead vegetation.
Cllr Dennis reported that the overgrown hedging at Rosselyn has been cut.
Cllr Dawson reported two blocked drains at Low Church Road at Bridge
– Clerk to contact to Highways to ask them to jet both drains.
Pothole in Dovecote (outside No39) needs repairing
– Clerk to contact Highways to report.
Cllr Pattison asked the LCC Councillor if advice has been given by LCC staff to property householders asking them not to cut the verges outside their properties.
Cllr Strange stated that Cllr Richard Davies had commented that any works undertaken by public of this nature should be done at their own risk.
5) Reports from District and County Councillors:-
WLDC:- E-mail from Cllr Bunney read to Council.
Council discussed offer from fire brigade but agreed that there was no necessity.
Cllr Strange reported on WLDC matters in lieu of Councillor absence, including CLLP and Council structure for Parish Council information.
LCC:- Cllr Strange reported on LCC matters as follows:
New Senior Highways Officer for Northern Area appointed.
Flood alleviation scheme has been successful following heavy rains.
Concerns shared about flooding in Parish once new development is built on Caistor Road.
Council continues to be solvent and work with decreased funding from central government.
A discussion ensued with regard to the recent WLDC elections, and it was acknowledged by all parties that it was disappointing that Cllr T Smith was not re-elected given his hard work over the previous 4 year cycle and his knowledge of planning legislation. It was purported that being last on the ballot paper may have had an bearing on the electorate’s voting decision.
6) Crime and Vandalism:- Nothing to report/no reports received.
7) Clerks Report on Matters Outstanding:-
All matters reported to Highways – with actions as follows:
• Referred to Countryside Department for Gate and Hedging – in progress.
Clerk read reply from Countryside officer and Cllr Padley confirmed that the bridleway is in fact a carriageway. Clerk to speak to Chris Marsh as per the e-mail. Clerk to contact Countryside Officer to ask for provision of post and to ask Mr Robinson for a quote to provide and fit post/fix post only.
• Weedkilling is being undertaken by Highways over forthcoming month.
• Traffic Sign viewed and agreed to be repaired.
• Pothole outside school reported and to be placed on monthly list for repair.
• Drain outside shop – a one-off job to be raised for this.
• Broken light – in progress with streetlighting.
• Correspondence sent to property owner of overgrown hedging on North Street.
• All forms re sent to WLDC following a request.
• Councillor query answered from Item 12 – a brief discussion ensued.
• Re-surfacing of Wilkinson Drive reported for repair.
• Consultation responses submitted.
• Grass Cutting Contractors contacted – Green Grass offered to cut field behind burial ground.
Clerk to contact Green Grass to confirm acceptance of offer.
8) Planning:-
139544 – Land adjacent Gig Cottage, Gainsborough Road, Market Rasen, LN8 3JU
Application for approval of reserved matters, considering appearance and landscaping – following outline planning permission 138387 to erect 2 no dwellings (Granted 23/3/19)
The Parish Council was against the original application and the outline planning application, they consider that their original objections remain.
139587 – Land adj to 12 Mill Lane, Middle Rasen, LN8 3LE
Application for approval of reserved matters to erect 1 no dwelling considering access, appearance, landscaping, layout and scale following outline permission 137822 granted 9/7/18
No objections.
139698 - Harthill Lodge Church Street Middle Rasen Market Rasen LN8 3TR
Planning application for proposed conservatory to side of dwelling.
No objections.
Permission Granted:
139406 – Moorby Fields, Skinners Lane, Middle Rasen, LN8 3JD
Planning application for recladding of the building approved under 137679
PL/0093/19 – Middle Rasen Primary School, North Street, Middle Rasen
Retention of Mobile Classroom to be removed until 30/06/2024.
9) Correspondence:-
LALC – Funding Opportunities
LCC – GIGABIT Voucher Scheme, Councillor E-brief, Road Closure Advance Warning, Call Connect Offers
Parishioner E-mail re grass cutting – Clerk spoke with contractor £25.00 to clear. Councillors discussed responsibility for the grass – resolved to one off cut to tidy.
WLDC – Budget consultation meetings – 19/8 – Caistor Arts & Heritage Centre
10) Finance and Accounts for Payment
Income:- HMRC – VAT Rebate £285.40
HSBC – Interest Payment £ 8.90
Invoices:- Green Grass Contracting – Grass Cutting £ 95.40
Time Assured – Clock Service £144.00
Lincolnshire Landscapes – Grass Cutting £570.00
WLDC – Election Costs £187.63
AG & GC Gibson – Noticeboard Repairs £133.20
Salaries £767.60
Resolved: All Invoices were passed for payment and Quarter 1 reconciliation approved.
11) Reports from Meetings
Cllr Dawson reported on attendance at the AGM for both the John Wilkinson Trust Charity & Community Fund Charity. He confirmed that a chair had been elected, and that all trustees had agreed to continue.
12) To discuss and resolve on grant application from Horticultural Society
Deferred due to lack of application – clerk outlined situation for Councillor’s benefit.
A brief discussion ensued regarding review of policy and it was agreed that the policy would be reviewed at August meeting.
13) To discuss and resolve on amendments to Bank Mandate to remove/add signatories
It was proposed by Cllr P Dawson , seconded by Cllr J Ranby and
Resolved: That Cllr S Smith be removed, and Cllr T Smith and Cllr J Oxley be added to mandate.
14) Items for next meeting
Review of Grant Policy
Discussion of encroachment of overgrown Hedging
There being no other business the meeting closed at 8.32pm.
Date……………….....…. Signed…………………………………… (Chairman)