19 March 2019
Middle Rasen Parish Council
Minutes of the Meeting of the Parish Council on 19/3/19
Present:- Mr M Stamp (Chairman), Mr D Pattison, Mrs S Smith, Mrs G Dennis, Mrs J Ranby,
Mr P Dawson, Mr M O’Connor, Mr J Padley and Mr T Smith
Also Present: Mrs J Trotter (Clerk)
Visitors:- None.
1) Apologies for Absence:- Cllr L Strange
Resolved: To accept apologies.
2) To receive declarations of interest in accordance with the 2011 Localism Act:-
Item 16 – Cllr M Stamp.
Resolved: To accept declaration from above Councillor.
3) Notes of last meeting on 13th February 2019, to be approved as minutes:-
The minutes were signed as a true record.
Resolved: That the minutes be signed as a true record by the Chair.
4) Chair and Council’s Comments:-
• Cllr Stamp thanked Cllr Dennis on behalf of the Council for keeping the village tidy as well as her team of volunteers.
• Cllr Dennis informed the Council that WLDC had also sent thanks for her contributions to keeping the village tidy.
• Cllr Stamp consulted the Council with regard to the placement of the new noticeboard on Wilkinson Drive and after discussion the contractor will be instructed to erect the noticeboard facing West.
• Cllr Smith reported that she had received a call regarding fly tipping, however it had been established the rubbish bags were awaiting pick up following the litter pick. It had further been reported that timber and a gas bottle have been left in field at side of bridge. Cllr Dennis confirmed that she had informed WLDC who will remove the rubbish bags and other items.
• Cllr O’Connor reported that there is a broken streetlight on Low Church Road (No. 10).
• Cllr Padley reported that there is an issue with the road outside No1A Walesby Road causing damage to the house, and that the drain across Hambleton Lane is full of willow roots
Clerk to liaise with Highways on all matters.
• Cllr Pattison stated that he was pleased to receive a letter from WLDC regarding dog fouling addressed to residents of Dovecote. After discussions the Council asked the Clerk to write to WLDC to ask that the letter be sent to all householders in the parish.
Clerk to liaise with WLDC as above.
5) Reports from District and County Councillors:-
WLDC Councillor:
• Attendance at planning committee who approved mast in Tealby for mobile phones.
• Councillors approved the budget, which will result in an increase in Council Tax.
• Council officially in Purdah running up to the elections.
Parish Council discussed the addition of provision for Adult Social Care on Council Tax Bills.
LCC Councillor:
No report due to absence.
6) Crime
PCSO team had reported to Councillors that currently there is little to report.
7) Clerks Report on Matters Outstanding:-
All actions completed from February meeting
8) Planning:-
138387 - Gig Cottage, Gainsborough Road, Middle Rasen, Market Rasen, LN8 3JU
Outline planning application for 2no. dwellings - access, layout and scale to be considered and not reserved for subsequent applications - Amended
No comment to make.
Cllr Dawson commented on planning adj to Corrie Cottage and the Clerk reviewed the records for submitted comments. Cllr Padley raised comments regarding planning already considered by the Council.
9) Correspondence:-
Clerks and Councils Direct Magazine
E-mail correspondence from parishioner
WLDC – Election Briefing Document, Confirmation of receipt of PC correspondence, e-brief, Grass Cutting procurement offer
LCC – TRO Information, Road Closure Information
Community Lincs – Insurance Update
LALC – Cluster Questionnaire, NALC update re election papers, Healthy Conversation 2019, LALC News
Lincolnshire P&C Commissioner – Panel Information
10) Finance and Accounts for Payment
Income:
Burial Fees £50.00
Invoices:-
LALC – Annual Subscription 19/20 £426.63
Salaries £556.02
Resolved: All Invoices were passed for payment.
11) Reports from Meetings
None attended.
12) To review and resolve on Burial Regulations and Fees
Clerk asked the Council to consider a postponement in review to September 2019, and to consider the benefit of a cost analysis with other burial authorities in line with budget setting.
It was proposed by Cllr P Dawson, seconded by Cllr T Smith and
Resolved: That the Clerk undertake a cost analysis exercise and report to Council in September 2019.
13) To discuss and resolve on parishioner request to support road signs for horse riding
The Council reviewed the area with regard to signage.
It was proposed by Cllr P Dawson, seconded by Cllr D Pattison
Resolved: To request 2 horse riding signs on either side of the road in the locality.
14) To discuss and resolve on actions to be taken at burial ground following parishioner
Correspondence
Clerk outlined parishioner correspondence, and had commissioned quotes from contractors for Council’s consideration. Shed repainting - £114.00. Clearing and re-seeding - £85.
It was proposed by Cllr M Stamp, seconded by Cllr S Smith and
Resolved: That contractor quotes be accepted and works completed.
15) To discuss and resolve on decision to be lead applicant on Footpath Modification Order
following received correspondence from Inspectorate and other applicant
The Council considered correspondence.
It was proposed by Cllr P Dawson, seconded by Cllr D Pattison and
Resolved: That the Parish Council relinquish their status as “Lead” for the Modification Order to the other applicant. Clerk to inform Inspectorate and other applicant.
Cllr Stamp left the meeting and Cllr Pattison took the chair.
16) To discuss and resolve on Chairman’s expenses
£325.00.
It was proposed by Cllr P Dawson, seconded by Cllr T Smith and
Resolved: That the Chairman be re-imbursed as above.
Cllr Stamp returned to the meeting and resumed the Chair. Cllr Pattison thanked Cllr Stamp for his service as Chairman to the Council.
The clerk left the meeting.
17) To discuss and resolve on Clerk’s expenses
£175.00. The Chair thanked the Clerk for her hard work over the year.
It was proposed by Cllr P Dawson, seconded by Cllr S Smith and
Resolved: That the Clerk be re-imbursed as above.
The clerk returned the meeting.
18) To review Council Policies:
Risk Assessment (including Burial Risk Assessment), Risk Management
Resolved: Reviewed and approved.
19) Items for next meeting
To discuss and resolve on further contract for pest control at burial ground
Cllr Dawson gave his apologies for the next meeting.
A discussion ensued with regard to the rationale of holding the APM and April Parish Council Meeting on the same night and the guidance to Parish Councils.
There being no other business the meeting closed at 8.39pm.
Date……………….....…. Signed…………………………………… (Chairman)