May 2021 meeting
Middle Rasen Parish Council
Information Paper for May 2021
Meeting is to be held at Village Hall, Wilkinson Drive. PLEASE DO NOT ATTEND IF YOU HAVE COVID SYMPTOMS.
Agenda https://middle-rasen.parish.lincolnshire.gov.uk/council-business/agendas-2021/6
6. Agree to WLDC Code of Conduct
https://middle-rasen.parish.lincolnshire.gov.uk/downloads/file/242/code-of-conduct
7. To review Standing Orders
No updates since previous review.
8. To review Financial Regulations
No updates since previous review.
https://middle-rasen.parish.lincolnshire.gov.uk/downloads/file/241/financial-regulations-august-2019
9. To discuss and resolve renewal of annual insurance policy
Current 3 year arrangement in place with Zurich.
10. To review arrangements (including legal arrangements) with Local Authorities, not-for-profit bodies and businesses
Grass Cutting – Lincolnshire Landscapes and Green Grass – Agreement for 2 years.
Snow Clearance – Green Grass – to be reviewed in August 2021 as per agreement to review annually
11. To review Council’s/Employees representation on or work with external bodies and arrangements for reporting back
Current known arrangements:-
Mr P Dawson, Mr D Pattison & Mr J Padley – John Wilkinson Trust and Middle Rasen Community Fund
Mr D Pattison – Police Forum
Mr D Pattison – RSP Liaison
12. Review of Council/Staff subscriptions to other bodies
LALC & NALC via LALC.
13. To make arrangements with a view to the Council becoming eligible to exercise the general power of competence in the future.
Eligibility would require Clerk to hold the Certificate in Local Council Administration qualification.
14. To review Parish Council Risk Assessment
Updated with additional risk assessment for holding of face-to-face meetings.
15. To review inventory of land and assets
Inventory attached – no updates since previous year. New items to be added this month following invoicing payment.
https://middle-rasen.parish.lincolnshire.gov.uk/council-business/asset-register/1
16. To review Complaints Procedure
No updates since previous review.
https://middle-rasen.parish.lincolnshire.gov.uk/downloads/file/238/complaints-policy
17. To review Council policies, procedures and practices in respect of its obligations under FOI and Data Protection
No updates since previous review.
18. To review Council’s policy for dealing with press/media
No updates since previous review.
19. To review Council’s employment policies and procedures
No updates since previous review.
20. To review council expenditure incurred under S137 of the Local Government Act 1972
Council spend for 20-21 - £1,310.00
Note:- this was above the original budgeted spend due to COVID pandemic. All funding was agreed at full Council meetings.
21. To set forward dates for Parish Council meetings for year ahead and venues
18th May 2021 – Village Hall, Wilkinson Drive
15th June 2021
20th July 2021
17th August 2021
21st September 2021
19th October 2021
16th November 2021
21st December 2021
18th January 2022
15th February 2022
15th March 2022
19th April 2022
17th May 2022
22. Minutes of 20th April 2021 Meeting
https://middle-rasen.parish.lincolnshire.gov.uk/council-business/minutes-2021/4
26. Clerk's report on matters outstanding
- Meeting with Highways Officer (Virtual):
- Stockmoor Lane potholes to be fixed
- Church Lane road surfacing to be added to asset list
- Cyclist sign at A46 junction to be re-fitted
- No crossings signs to be placed on A46 crossing area/Road surface to be reviewed
- No horses/bike signs to be placed in parish
- Skinners Lane has been referred to the Asset Team for addition to programme to deal with surface issues
(Parishioner who raised items has been updated)
- Footpath update: Behind gas mound, A46 to West Rasen and A46 to Caistor – all to be programmed for widening
- Dog waste bin fitted at Low Lane
- Repair to dog waste bin at Dovecote to be completed on next visit to parish
- Fencing Contractors informed of outcome of quotes
- LCC are not taking action on the flooding at Tealby Road, as action has been taken.
27. Planning
To access planning applications utilise this link and type in the application number:
https://planning.west-lindsey.gov.uk/planning/
PL/0031/21 – MIDDLE RASEN COUNTY PRIMARY SCHOOL, NORTH STREET, MIDDLE RASEN
To Vary Condition 2 Of Planning Permission 136482 - To Retain Mobile Classroom for a further five years (Application For Planning Permission For Development By The County Council)
No.142729 - Land at Caistor Road (Chantry Park) Middle Rasen
The Parish Council now submit an objection 10/5/21) to the above application following concerns raised by parishioners to them as follows:-
The Parish Council raise an objection in relation to the variation of the pathway. The variation to the pathway as noted on application number 142729, now follows alongside the A46 and maintains this position along the road following the junction into the development (annotation A-B) – this is a detrimental change to the entrance feature of the development as it will place pedestrians in close vicinity of a busy junction, increasing risk to them, and reducing visibility to motorists utilising the junction.
142040 - Land adjacent Springbeck Cottage, North Street, Middle Rasen Market Rasen LN8 3TS
Planning application to remove existing building and erect 1no. dwelling. – No objs.
142782 – Stoneleigh, Church Street, Middle Rasen Market Rasen LN8 3TR
Planning application for the construction of an additional storey to existing bungalow, including first and second storey bay windows to the front elevation.
142879 - The Dene, Walesby Road, Market Rasen Lincolnshire LN8 3UJ
Planning application for 1no. replacement dwelling
142886 – Ingledene, Gallamore Lane, Middle Rasen Market Rasen LN8 3UB
Planning application for extension of residential curtilage, construction of double garage and wood store and revise internal layout.
Planning Granted
142588 – South Highfield Barn, Lincoln Lane, Middle Rasen, Market Rasen, LN8 3RZ
Planning application to erect conservatory to front
28. Correspondence
LCC – Bus Information, Public Rights of Way cutting schedule, Admission variations, E-brief
WLDC – Planning session information, Parish E-news, Agenda (4/5), CIL Payment notification
LALC – E-news 27/4, 4/5, 11/5, Meeting information update, Lincs Environment Awards 21
Lowlands Search and Rescue Charity Funding Letter
Parishioner e-mail regarding new Caistor Road development
Thank you e-mail for grant funding from Citizen’s Advice Bureau
Parishioner e-mail enquiring about parish fete
Tesco Community Grants information
29. Finance and Accounts for Payment
Income:- CIL Payment from WLDC £ 2,493.77
Expenditure:-
Lincolnshire Landscapes – Grass Cutting £595.00
WLDC – Waste Bins £252.00
Zurich Municipal – Insurance Cover Renewal £380.28
Mr M Stamp – Chair’s Expenses £325.00
Salaries (including Clerk’s Expenses £TBC + £200 (expenses)
30. Annual Return for the year ended 31st March 2021
a) Execute review of effectiveness of internal audit
b) Execute Annual Governance Statement
c) To approve Statement of Accounts
d) Sign Certificate of Exemption – AGAR 2020-21
This paperwork will be forwarded separately following pick up from auditors prior to meeting.
31. To appoint internal auditor for Financial Year 21-22
Clerk recommends current auditor Cassells Ltd – price to be confirmed on receipt of audited accounts prior to meeting.
32. Reports from Meetings
33. To discuss and resolve on sign for “Parry’s Bridge”
Following discussion with Highways Officer, A Gibson was consulted. Further details to be provided at meeting.
34. To discuss and resolve on re-siting of bench from God’s Acre to roadside
Structures in Highways form will be required – Highways Officer to e-mail. Quote from C Robinson to move and fit - £200.00
35. To discuss and resolve on works to clear public footpath at burial ground (if required)
Countryside Officer confirms that it will be reviewed and works will hopefully be conducted on ad hoc basis
36. To receive update on request for “Slow – bikes/horse” signs at strategic points in parish
Highways Officer has stated that no signs are likely to be fitted.
39. To discuss and resolve on staffing matters
Confidential item to be discussed at meeting.