Minutes 2020

Middle Rasen Parish Council

Minutes of the Meeting of the Parish Council on 20/10/20

Present:- Mr M Stamp (Chairman), Mr D Pattison, Mr J Oxley, Mr M O’Connor, Mr P Dawson, Mr A Longmate and Mrs G Dennis

Also Present: Mrs J Trotter (Clerk)

Visitors:- Cllr S Bunney

1) Apologies for Absence:-

Cllr J Padley, PSCO Harrison, Cllr I Fleetwood, Cllr S Bunney and Cllr J McNeill

Resolved: To accept apologies from Councillors listed above.

2) To receive declarations of interest in accordance with the 2011 Localism Act:- None.

3) Notes of last meeting on 15th September 2020, to be approved as minutes:-

Resolved: Notes be signed as a true record.

4) Chair and Council’s Comments:-

• Cllr Stamp reported that there are a number of potholes that need filling. Clerk and Chair to review and report.

• Cllr Longmate asked that Skinners Lane is properly repaired.

• Cllr Stamp reported that the concrete block in the river is to be removed.

• Cllr Dawson reported that the cemetery footpath between the church yard and new burial – trees need pruning in order for the public to walk safely.

• Cllr Dawson reported that the footpath to the shed needs pressure washing and treating as it is dangerous to walk on.

• Cllr Dawson reported that he has received numerous complaints that the public footpath to the pub is still closed despite the promised 3 week closure period (3 months now). Cllr Dennis reported that the grass has been re laid and should be opening shortly. Clerk to speak to LCC Countryside Officer.

• Cllr Dawson reported that the drop kerbs that have been fitted are not the correct fitment. Clerk to speak to Highways Officer.

• Cllr Dawson reported that a parishioner has requested that the bridge on Low Church Road is re-named in memory of Doc Parry.

• Cllr Oxley reported that he has received numerous complaints about the state of the road. Clerk to speak to Highways Officer. It was agreed that the Clerk would write to the developer to outline areas of concern along with appropriate LCC departments.

• Cllr Dennis reported that a parishioner has approached a number of Councillors regarding the large stockpile of waste on the building site.

5) Reports from District and County Councillors:-

WLDC:

Cllr Bunney had sent the clerk an update as follows:

• Work has been undertaken and resolved following concerns raised by a parishioner about building rubble adjacent to the New Heath Court Development.

• Contact has been made between WLDC and SLM [Management Company] regarding the external appearance of the Sports Centre. The frontage has now been tidied up but there has been little progress on the signage. Approval has been granted for Market Rasen Rotary Club to plant a hedge along the frontage. This should be completed in the next few weeks.

• WLDC Councillors have worked on a response to the proposed planning law changes proposed in the White Paper - ‘Planning for the Future’ August 2020.

• WLDC have updated parish/town council charter and this has now been published - officers ask that we recommend the paper to local parishes.

6) Crime and Vandalism: -

Cllr Oxley reported that there have been 2 burglaries in the parish over this month. Police have attended both sites.

7) Clerks Report on Matters Outstanding:-

Highways issues reported

Landowners contacted with regarding to overgrown hedging

Letter of support for pedestrian crossing sent to MRTC

8) Planning:-

141555 - 10 Fern Drive, Middle Rasen, Market Rasen, LN8 3NU

Planning application for loft conversion consisting of the installation of 2no. dormer windows and single storey side and rear extension – amended application. The Parish Council have reviewed the amended plans, and note the concerns of the neighbouring properties, and support their concerns.

141734 – Hartsholme, Gainsborough Road, Middle Rasen, Market Rasen LN8 3JS

Planning application for first floor extension including rendering to new and existing side and rear extensions. No objections.

141792 – Land East of A46 Caistor Road, Market Rasen, LN8 3JE

Notification under Electricity Act 1989 Overhead lines (Exemption) Regulations 2009 – EN54645 – Erect a new pole. No objections.

141783 – White House, Gainsborough Road, Middle Rasen, Market Rasen, LN8 3JU

Planning application for single and two storey extension. No objections.

141780 - Land adj Rosslyn, Church Street, Middle Rasen, LN8 3TR

Planning application for the erection of 1no. bungalow

The Parish Council objected to the development on the grounds that it floods in heavy downpours due to excess surface water, and is in flood zone 2. The original documentation showed no development due to the flood zoning. The further issue of concern is that properties adjacent to the proposed property may well be flooded due to the proposed block paving and the lack of run off of excess surface water.

Applications Granted:

141097 – Land adjacent to Clare Lodge, Gallamore Lane, Middle Rasen

Planning application for the conversion and extension of the former stable block to create 1 dwelling.

9) Correspondence:-

ICO reminder and clerk’s reply.

E-mail from Parishioner regarding bulb planting/purchase

NHS Citizens Panel Information

LALC News – 21/9, 5/10, AGM information, Training Session (Highways)

LALC – MHCLG - consultation

LCC Highways:

a) Road closure – Church Street – 26/28 October 2020

b) Notification of pipe repair on Stockmoor Lane

PCC – Hall Hire regulations and hire form.

LCC – Admissions Policies consultation

WLDC – Survey for Lincolnshire Wolds Outdoor Festival, Notice of Meetings

Road Safety e-mail

10) Finance and Accounts for Payment

Invoices:- Lincolnshire Landscapes – Grass Cutting £570.00

Green Grass Contracting – Grass Cutting £ 60.00

Middle Rasen PCC – Hall Hire £ 46.50

Tree Generation – Tree Survey £400.00

Salaries £460.62

Resolved: All Invoices were passed for payment and Reconciliation Q2 approved.

11) To review Budget 2020

The Council reviewed the budget to date and agreed that the Clerk should conduct best value review including current contractors for 21-23 contract. The budget will be presented at the November meeting.

Resolved: Clerk to undertake best value review for grass cutting tenders for 21-23 and budget to be presented at November 2020 meeting.

12) To discuss and resolve bench fitting to Ernie’s Garden

The Clerk and Cllr Dawson outlined the rationale for the discussion.

Resolved: Cllr Oxley to speak to parishioner and ask for written confirmation of bench location.

13) To discuss and resolve on donation to Royal Legion Poppy Appeal

Proposed by Cllr Dawson and seconded by Cllr O’Connor and it was

Resolved: donation be raised to £60.00.

14) To discuss and resolve on bulb planting in the parish

Cllr Dawson proposed that no bulbs are planted this year.

Cllr Stamp proposed that Lincolnshire Landscapes are contracted to plant bulbs on a yearly basis.

Cllr Dawson proposed and Cllr Dennis seconded and it was

Resolved: That no bulbs are planted this year, and planting to be reviewed in the spring.

15) To discuss and resolve decisions as appropriate following Tree Survey (God’s Acre and Ernie’s Garden)

Clerk to liaise with contractor and conduct a site survey and report to November meeting.

16) To discuss and resolve on decisions for new website including accessibility evaluation and statement and updating of site

Council reviewed information provided by Clerk.

Resolved: That Clerk undertake works as required and report to Council in November for discussion.

17) To discuss and resolve on IT issues

Council reviewed information provided by Clerk.

Resolved: That IT contractor undertakes upgrades of Encryption and installation of Microsoft Office £85+VAT with £50+VAT annually.

18) To discuss and resolve on rental of field behind burial ground for horse grazing

The chair reported on the situation for Council’s information. Repair of Lincolnshire fence and new fencing to ensure that the field is kept safe. Agreement to be drawn up at tenant cost.

Cllr M Stamp proposed and Cllr Pattison seconded and it was

Resolved: That the proposed tenant undertakes to draw up an agreement encompassing the new fencing, with the lease to reflect a rent of £250.00 per annum for a proposed 3 year period, with the option for a rent review after the initial 3 year period. Lease to be agreed at future Council meeting.

19) Items for next meeting

To discuss and resolve on quote for burial ground maintenance and tree works

To discuss and resolve on Grass cutting contractor for 21-23

To review Budget 2020 and discuss and resolve on proposed budget 21-22

To discuss and resolve on correspondence regarding car parking outside the school

To discuss and resolve bench fitting to Ernie’s Garden

To discuss and resolve decisions as appropriate following Tree Survey (God’s Acre and Ernie’s Garden)

To discuss and resolve on decisions for updating of new website

To discuss and resolve on lease for field tenancy

20) To discuss and resolve moving into closed session (press and public will be asked to leave if motion is resolved)

Resolved: Motion resolved.

21) To discuss and resolve on staffing matters

The Clerk reported on the updates to payscales from both April 2019 and April 2020 as produced by NALC.

Cllr Dawson proposed and Cllr Longmate seconded that

Resolved: That the Council adopt the updated pay scales in line with NALC recommendation, and that Clerk be remunerated at appropriate level from April 2020 in line with guidance.

There being no other business the meeting closed at 8.58pm.

Date……………….....…. Signed…………………………………… (Chairman)